.jpg)
Client Spotlight
Executive Alliance Leads Overhaul of HR/Payroll System and Shared Services for National Construction Management Firm
Client Snapshot
Corporate Office: Boston, Massachusetts
Industry: Construction
Annual Revenue $800 Million
540 Employees
Stabilized newly implemented system and provided Interim Payroll Management services.
Kickoff-to-Completion: 5 months
• Reconfigured HR and Payroll production environment and operations.
• Reduced fraud risk by consolidating multiple databases and implementing audits and controls.
• Leveraged existing HRIS investment; Retired legacy shadow payroll.
• Supported HR and Payroll functions through staff reductions and reorganization.
Challenges
· High risk of fraud due to paying out of multiple systems without reconciling with audit trail.
· Multiple tax payment and filing discrepancies.
· Risk issuing incorrect W2s to 20% of employees leading to $580k in reversals, adjustments, errors.
· 2% of total payments not posted to G/L.
· Fiscal year close delayed due to discrepancies and difficulty with reconciliation.
· Facing IRS back taxes, penalties and interest ($1.6m).
· Implemented ADP HR/Payroll but continued to run legacy pay system as a “shadow” payroll. Posted to G/L from legacy payroll, but processed all regular payments out of ADP, without reconciling the two systems.
· Paid manual checks out of legacy system then posted to ADP to update employees’ records in ADP, often incorrectly.
· Multiple, separate HR systems with different functionality and data.
Success
• Created one global view of all employees and employee-related programs.
• All planned modules, processes and tasks completed within tight project timeline.
Contact Us to Learn How We Can Help You Achieve Success!
Bill Larkin
Principal
Executive Alliance
33 Boston Post Road, Suite 380
Marlboro, MA 01752
P: (508) 481-7777 ext. 205
E: BillLarkin@executivealliance.com